“SECURING YOUR DATA”
Information in compliance with personal data protection legislation
In Spain and the rest of Europe, there are data protection regulations in place designed to protect your personal data that, as a company, we need to be compliant with.
That is why it’s important for us that you clearly understand what we do with the data we request. We will be transparent and ensure you have control over your data, using plain language and clear options that will allow you to decide what we are allowed to do with your personal information.
If anything is unclear after reading this information, please do not hesitate to contact us. Thank you for your cooperation.
Who are we?
– Company name: AURUM SPEAKERS BUREAU S.L.
– Our Spanish Tax Identification No. / VAT No.: ES B66868571.
– Our primary activity: Speaker Booking Agency.
– Our address: Parc Audiovisual de Catalunya, Oficina S11, Ctra. BV-1274 Km 1, 08225, Terrassa (Barcelona), Spain
– Our email address: info@aurumbureau.com
– Our website: aurumbureau.com
– For your peace of mind and security, we are inscribed in the following Spanish Public Registry/Commercial and Trade Registry: Barcelona Trade Registry, Volume 45598, Sheet 151, Page B-493171, Entry 1
We are available should you need us. Please do not hesitate to contact us.
Why do we use your data?
Generally, your personal data will be used to maintain a relationship with you in order to deliver our services to you. Your data may also be used for other purposes, such as sending you marketing communications or promoting our services.
The legal bases for processing your personal data are: (a) your consent, for marketing communications and optional cookies; (b) the performance of a contract or pre-contractual measures, for processing related to our speaker booking services; (c) compliance with legal obligations, for data required by tax or corporate law; and (d) our legitimate interest, for website security, fraud prevention, and service improvement, provided these interests do not override your rights.
Why do we need to use your data?
Your personal data is required in order for us to maintain our relationship with you and deliver our services. We will provide a series of tick-boxes that will allow you to make a clear and simple decision on how you want us to use your data.
With whom will we share the data you provide us?
Generally, only our staff members who have been fully authorised may access the data that you have provided. Equally, we may pass your personal data on to other entities where this is required in order to provide our services to you. For instance, we will need to share your data with our bank if you pay for our services by credit card or bank transfer.
We will also need to pass your data on to public or private entities when we are obliged to do so by law. For example, Spanish tax law requires us to provide the tax authorities with information on financial transactions that exceed a certain amount.
Nevertheless, if we otherwise need to disclose your personal data to other entities, we will ask your permission beforehand, providing you with clear options that will allow you to make a decision.
How do we protect your data?
We protect your data using effective security measures in proportion to the risks involved in using your data. We have adopted a Data Protection Policy, and we carry out checks and annual audits to verify that your personal data is secure at all times.
Will we transmit your data to other countries?
Many countries across the world offer secure protection for your data, while others not so much. The European Union, for example, is a secure environment for your data. Our policy is not to send your personal data to any country that does not offer secure protection for your data.
In the event that we need to send your data to a country that is not as secure as Spain, in order to deliver our services to you, we will always ask your permission beforehand and apply effective security measures to reduce the risk of sending your personal data to another country.
How long do we retain your data for?
We retain your personal data for the duration of our business relationship and, once that relationship ends, for the periods required by applicable law. Specifically: data related to contracts and invoices will be retained for 6 years (as required by the Spanish Commercial Code, Art. 30); data related to tax obligations will be retained for 4 years (as required by the General Tax Law, Art. 66); data processed based on consent will be retained until you withdraw your consent; and data related to website analytics will be retained in anonymized form.
Cookies and tracking technologies
Our website uses cookies and similar technologies. For detailed information about which cookies we use, their purposes, and how to manage your preferences, please see our Cookie Policy.
What are your rights when it comes to data protection?
Under the GDPR, you have the right to: access your personal data; rectify inaccurate data; erase your data (right to be forgotten); restrict the processing of your data; object to the processing of your data; and data portability. To exercise any of these rights, please contact us at info@aurumbureau.com with a written request. We will respond within one month, as required by law.
For more information about your data protection rights, please visit the Spanish Data Protection Agency website at www.aepd.es.
Can you withdraw your consent if you change your mind later?
Yes, you can withdraw your consent at any time if you change your mind about how your data may be used. For example, if you were previously interested in receiving marketing communications about our products or services, but you no longer wish to receive these, you can let us know by using the consent withdrawal form available from us.
How can you submit a complaint if you feel your rights have not been honored?
If you are not satisfied with how we have handled your request, you may submit a complaint to the Spanish Data Protection Agency, the Agencia Española de Protección de Datos. The agency can be contacted as follows:
– Website: www.aepd.es
– Address: Agencia Española de Protección de Datos, C/ Jorge Juan, 6, 28001 Madrid, Spain
– Telephone: +34 901 100 099 / +34 91 266 35 17
You can submit a complaint to the Spanish Data Protection Agency free of charge and you do not need the assistance of a solicitor or lawyer.
Automated decisions and profiling
We do not use automated decision-making or profiling that produces legal or similarly significant effects on you. If this changes in the future, we will update this policy and inform you before implementing any such processing.
Do you use your data for other purposes?
Our policy is not to use your data for any purposes other than those that we have explained. However, if we need to use your data for another purpose, we will always ask your permission beforehand, providing you with clear options that will allow you to make a decision.
